We collect personal information when you book with us or request or use our services. This includes hotel and restaurant visits, using our websites or apps, or corresponding with us. We may also receive personal data about you from another source. This includes:

•    Personal Identifiers - title, name, marital status, postal and email addresses, postcode, IP addresses and contact telephone numbers. We may also collect the names of those who are part of a group booking where necessary, and the age of children to meet your needs (e.g. to provide a cot) and enable us to confirm any restrictions that may apply to a room booking;

•    Business-to-Business Information - for corporate customers and corporate business leads and contacts: job title, business address and business email address;

•    Transaction Information - payment, reservation and booking details, including meals, beverages & car parking;

Newsletter – When registering for our newsletter, you provide us with your e-mail address, first name and last name. We use this information exclusively to send you the newsletter. The data you enter when registering for our newsletter will remain stored by us until you unsubscribe from our newsletter. 

You can unsubscribe at any time via the link provided for this purpose in the newsletter or by sending us a message to this effect. By unsubscribing, you object to the use of your email address.

Facebook Page Insights Data - In relation to our Facebook Pages, we may receive Insights Data from Facebook, i.e. aggregated data that can help us to understand how visitors are engaging with our Page, which may be based on personal data collected during your visit to our Page or its contents. In relation to the processing of this personal data only, we are joint controllers with Facebook Ireland Limited. Facebook Ireland Ltd has agreed to take primary responsibility under the GDPR for the processing of Insights Data and to comply with all applicable obligations under the GDPR with respect to the processing of Insights Data, so all requests and queries should be addressed to Facebook Ireland Limited. The Page Insights Controller Addendum sets out our respective responsibilities and is subject to the jurisdiction of the Irish Courts and the laws of Ireland. The Irish Data Protection Commissioner is the lead supervisory authority;

Customer special requests and feedback including complaints - via call centres, emails and online free text fields

Third parties that we receive personal data from may include:

•    Travel agents, booking agents, other agents, tour operators and schools;
•    Corporate customers and public information sources such as Companies House or similar registers in the jurisdictions of our operations; 
•    Comparison and review websites;
•    Social networks;
•    Car park operators;
•    Business Account management operators;
•    Market researchers;
•    Marketing service providers and advertising technology providers;
•    Government and law enforcement agencies;
•    Other licensees in accordance with licensing requirements;
•    Other hotel providers and other organisations as part of their contingency plans; and
•    Whitbread Group plc and other companies in the Whitbread Group.

Other recipients that we disclose, transfer or share your personal data with.

Group companies
We will share your personal data with Emirates Leisure Retail for administering food & beverage services during your hotel stay.

Related companies
We will share your personal data with employees of the owning company in cases where a Premier Inn Middle East hotel is owned by a third party but operated by Premier Inn Middle East. Your data will be shared with such owners where you book one of those hotels to enable them to fulfil your booking and any related services requested by you.  Premier Inn Middle East is responsible for managing these hotels including compliance to data protection regulations.

Service Providers
For some activities Premier Inn uses third party service providers including where we are joint controllers. Your personal data will be disclosed to such organisations where this is necessary to provide a service to you, or where it is in our legitimate interests. You will be informed separately if a third party is operating as a joint controller with Premier Inn. Third parties are used to:

•    administer bookings;
•    undertake customer feedback surveys;
•    provide analytics;
•    send promotional offers;
•    provide personalised advertisements;
•    provide insurance;
•    provide IT development, support, maintenance and hosting, including the provision of applications and website hosting;
•    process payments to enable you to pay by credit or debit card;
•    provide credit checks and fraud checks; and
•    provide CCTV systems and maintenance.

Other parties
Personal data may be shared with regulators, government authorities and/or law enforcement officials for the prevention or detection of crime, if required by law or if required for a legal or contractual claim or regulatory purposes.

We disclose your personal data to payment providers, technology providers, insurers, and other specialist professional and technical advisers, to manage your bookings, arrange payments, and provide services.

List of Group Companies, Affiliated Companies, Service Providers and Other Parties

If you require any further information regarding specific entries list in the below table, please contact PrivacyOfficer@mena.premierinn.com

We may restructure our internal group of companies so that different group companies run our hotels and related services. So, for example, in the future we may set up further subsidiaries which may take over responsibility for the running and operation of hotels from Premier Inn Hotels LLC. If this happens we will let you know and your data may be shared with such company and processed as set out in this notice.

In the event that the business is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchaser’s adviser and will be passed to the new owners of the business.

International transfers

Sometimes we may need to send or store your data outside of the European Union or United Arab Emirates. For example, to follow your instructions, comply with a legal duty or to work with or receive services from our service providers who we use to help run your accounts and our services.

If we do transfer information outside of the EU or UAE, we will make sure that it is protected by using one of these safeguards:

Transfer it to a country with privacy laws that give the same protection as the EU or UAE. Some countries have been deemed adequate by the EU.

Put in place a contract with the recipient that means they must protect it to the same standards as the EU or UAE or use other mechanisms and measures to achieve adequate protection. We also may use the Standard Contractual Clauses published by the EU.

Transfer it to organisations that are part of Privacy Shield. This is a framework that sets privacy standards for data sent between EU countries and the US. It makes sure those standards are similar to what is used within the EU.

Binding corporate rules. These are internal rules adopted by group companies to allow international transfers of personal data to entities within the same corporate group located in countries which do not provide an adequate level of protection.

For further details on the mechanisms used and for a copy of the chosen safeguards please contact privacyofficer@mena.premierinn.com

Significant automated decision-making

Like many businesses we use business rules on financial and other information in order to detect and prevent fraud. When used, these may identify a risk and, as a result, a particular transaction may not be processed.

We keep your data to enable us to fulfil our contract with you or to provide services, where required by law, to respond to a question or complaint, to obey rules about keeping records, to uphold or protect contractual or legal rights or where it is in your or another party’s vital interests or our legitimate interests. Where we process personal data on the basis of your consent, we will retain it only for as long as required for the specified purpose. We also keep your data in line with any statutory limitation periods and for tax, legal or regulatory purposes.

The period for which we will retain your personal data depends on the purposes for which we are processing it and where the same personal data is processed for two or more purposes, we will retain it for the longest period. For example, we retain:

CCTV recording for up to 31 days in the Dubai, 180 days in Abu Dhabi and 180 days in Germany;

for up to 1 year incoming and outgoing voice recordings (although we will keep a record of any consent you give us during a call for as long as we rely on it as the lawful basis for processing);

for up to 25 months from your last stay, any personal data we process for managing your hotel or restaurant bookings;

for up to 36 months after it is resolved, any personal data we process in relation to queries, complaints or feedback relating to your hotel or restaurant booking;

until a period of 3 years has elapsed since your last interaction with us, personal data we process for marketing (including profiling) purposes, unless you ask us to stop sending electronic direct marketing, in which case we will act on your request, and then keep a record of your request indefinitely;

for 3 years in the case of accident report forms (or for accidents relating to a child, for 3 years after the child’s 18th birthday);

for up to 6 years from your last stay or access to your account, any personal data in an account you have set up with us, for example a My Premier Inn Account or Business Booker Account;

for up to 10 years in UAE & Qatar, financial and transactional data for the purposes of insights and analytics; and for up to 10 years in UAE & Qatar, financial information for accounting, business reporting, analysis and audit purposes.

In any of the cases mentioned above, we may retain the personal data for longer, if it is required for the purposes of any internal or external investigation or litigation. In these cases, it may be retained until the matter is resolved. We may keep your data for longer in line with any limitation periods, or if we cannot delete it, e.g. for tax, legal or regulatory reasons.

You have the qualified right to request deletion of your personal data at any time, or we may choose or be obliged to erase your personal data earlier, for example, if we no longer need to process it.

When you call up our web pages, you transmit data to our web server via your Internet browser (for technical reasons). The following data is recorded during an ongoing connection for communication between your Internet browser and our web server:

•    Date and time of the request
•    Name of the requested file
•    Page from which the file was requested
•    Access status (file transferred, file not found, etc.)
•    Web browser and operating system used
•    complete IP address of the requesting computer
•    transferred data volume.

For reasons of technical security, in particular to defend against attempts to attack our web server, this data is stored by us for a short time. It is not possible for us to draw conclusions about individual persons on the basis of this data. After seven days at the latest, the data is anonymised by shortening the IP address at domain level, so that it is no longer possible to establish a link to individual users. In anonymised form, the data is also processed for statistical purposes; it is not compared with other data sets or passed on to third parties, even in excerpts.

Queries and exercise of rights

If you have any queries or want to exercise any of your rights please see the “Contact Us” page on our website where you will be directed to an enquiry form. Then please select ‘Privacy’ from the ‘Reason for contact’ drop down box.

General data protection queries

If you have any questions, suggestions or complaints about the processing of your personal information in the UAE or Qatar, please contact our data protection officer in the UAE:

Premier Inn Hotels LLC, Premier Inn Dubai Al Jaddaf, Jaddaf, Dubai, United Arab Emirates, P.O Box 35118

Email: privacyofficer@mena.premierinn.com

To fulfil a contract, or take steps linked to a contract. This is relevant when you want to make a reservation with us; or receive other products and services from us such as meals and includes:
•    making, amending or administering your room booking and meal orders;
•    providing products and services requested by you;
•    verifying your identity;
•    processing payments;
•    communicating with you;
•    providing customer services, including managing complaints; and
•    alerting you by text, email or phone in the event of an unplanned incident, as a result of which we have to make alternative arrangements under our contract (or where we believe it is in your vital interests).

If the information we request is not provided, we may not be able to enter into or comply with a contract or our legal obligations.

In our legitimate interests regarding the conduct of our business, in particular:

Ensuring customer satisfaction, maintaining goodwill and dispute resolution
•    we provide technical support and investigate and process any complaints about our website or our products or services, and to maintain appropriate records for internal administrative purposes. We reserve the right to request evidence to support any claims or complaints.

To protect our business and prevent fraud
•    monitor, test and control the performance and security of our systems, networks, processes and premises to prevent and detect fraud and protect our business; and
•    monitor claims/spend in relation to our Good Night Guarantee (including profiling); and
•    if you provide a credit or debit card as payment, we use third parties to check the validity of your bank account or card details in order to prevent fraud.

For business performance and improvement
•    monitor and record CCTV, call centre communications, including incoming and outgoing calls and emails for staff training, quality improvement purposes and establishing facts; and
•    analyse transactions to enable us to improve our services and products and plan for our business.

Safety & Security of our Guests and Employees
•    to protect premises and for security purposes including information recorded from CCTV;
•    to monitor food safety and hygiene;
•    to obtain statements from witnesses to accidents and other incidents; and
•    for the detection and prevention of crime.

Developing and Marketing Products and Services
•    for raising brand awareness;
•    to understand you better as a customer by analysing your transactions and other information you provide to us or which we learn through your interactions with us;
•    for marketing (including creating profiles), competitions and promotions by post, email, text and push notification where permitted to do so by law;
•    we may use your data to provide personalised promotional offers to you where permitted to do so by law;
•    we may also use your data to provide you with personalised promotional offers on selected partner websites (for example, you might see an advertisement for our products on a partner site such as Facebook and Google);
•    we also share some of your information with marketing service and ad technology providers and digital marketing networks, such as Facebook, Google, Adobe and The Trade Desk, to present advertisements that might interest you.

For example we may transfer information about you to such providers so that they may recognize your devices and deliver interest-based content and advertisements to you. The information may include your name, email, device ID, or other identifier in encrypted form. The providers may process the information in hashed form. These providers may collect additional information from you, such as your IP address and information about your browser or operating system; may combine information about you with information from other companies in data sharing cooperatives in which we participate; and may place or recognize their own unique cookie on your browser. These cookies may contain demographic or other data in de-identified form;

•    for monitoring the use of our websites and apps in order to improve their performance and optimise our media spend;
•    we use personal data of some individuals to invite them to provide feedback or take part in market research; and
•    for developing corporate business and applying rates.

Legal and Regulatory purposes

•    in connection with legal claims, compliance, regulatory and investigative purposes as necessary (including disclosure of such information in connection with claims, legal process or litigation);
•    to comply with health and safety legislation, including accounting for the number of individuals on our premises and logging accidents;
•    to prevent, investigate and/or report suspected fraud, terrorism, security incidents or other crime, in accordance with applicable law;
•    to anonymise personal data when we no longer need to process it.
Where we have relied on legitimate interests as the lawful basis for processing, we have carried out a balancing test. 
For details of these email privacyofficer@mena.premierinn.com. 

Where you give us consent:

•    we will send you emails, texts and push notifications (including newsletters) in relation to products and services provided by us, or by our named affiliates and carefully selected partners;
•    when you use our websites or apps, we place cookies and use similar technologies on your computer, mobile or other device and we use such technologies such as pixel tags and web beacons in marketing emails and communications (also see our Cookie Notice);
•    to participate in competitions we run and, if you win, to use your information for promotional purposes;
•    we will process health information, such as dietary, accessibility, and allergy information you or a party on your behalf provides to us (we may also be able to do this where it is in your vital interests);
•    on other occasions where we ask you for consent, we will use the personal data for the purpose which we explain at that time.
You have the right to withdraw consent at any time.

For purposes which are required by law:

•    to record the identity and nationality of all guests  on check-in. These guests will be asked to complete a registration form and provide their identity card/passport details, to comply with theapplicable local legislation. Acceptable forms of identification are: a passport or national ID card.. 
•    in response to requests by government, law enforcement authorities, or intelligence services and court orders;
•    if required to comply with health and safety legislation to which we are subject;
•    we may be required to share information with other licensees in accordance with local licensing requirements; and
•    responding to a rights request under data protection legislation.

To protect your vital interests or those of another person:

•    disclosing your personal data to the emergency services where we believe it is necessary to protect your vital interests or the vital interest of another person; and
•    where you (or a person acting on your behalf) provide us with dietary or other personal health data such as allergies.

Withdrawing consent 

Wherever we rely on your consent, you will always and at any time be able to withdraw that consent with effect for the future. We will continue to process your personal data for other purposes on a different lawful basis (other than consent) where that applies.

Objecting to data processing including direct

You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is conducted on the legitimate interest basis or which is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, including profiling based on those provisions. In such case, we will no longer process your personal data unless we can demonstrates compelling legitimate grounds for the processing which overrides your interests, rights and freedoms or that the processing serves the establishment, exercise or defence of legal claims.

Where personal data are processed for direct marketing purposes, you have an absolute right to opt-out of direct marketing, and any profiling we carry out for direct marketing, at any time and without any limitation. You can do this by clicking on the ‘unsubscribe’ link located in the footer of every marketing email or text or by contacting us (see the contact details provided below). Where you objected to our processing for direct marketing purposes, we will no longer process your personal data for such purposes.

Where you have a relationship with another organisation, such as a social media platform like Facebook, we may ask them to send marketing to you, subject to your consent. If you object to receiving marketing from us we will stop marketing to you. However, please contact the organisation directly if you want to withdraw your consent to such organisation marketing to you.

Other qualified rights

You have the right to know whether or not we process information about you and to access that information.
You have the right to update, correct and complete any information we hold about you which is inaccurate or incomplete.
You have the right to obtain the personal data you provide to us for a contract or with your consent in a commonly used, structured, and machine-readable format, and to ask us to share (port) this personal data to another controller.
You have the right to ask that we erase or restrict (stop active) processing of your personal data.
These rights may be limited, for example if fulfilling your request would reveal personal data about another person or you ask us to erase information which we are required by law to Relevant exemptions are also included within the data protection laws that apply in the UK or Germany as the case may be. We will inform you of relevant exemptions we rely upon when responding to any request you make.

To exercise any of these rights, you can get in touch with us using the details set out below.

If you have concerns, you have the right to lodge a complaint with any data protection supervisory authority, in particular, the one of the country in which you are resident, work or in which your complaint arises. 

Information about the first and third parties cookies and other technologies we use is available in our Cookie Notice.